Microsoft Word - 2011 Ed 27 Page 18..doc

DEED OF GIFT / DONOR FORM

he Eastern region committee expressed concern over the

wording, legality and intent of the Deed of Gift / Donor

form. This document transfers legal title of the donated item to

the association and advises to donor the conditions under

which the donation is made and accepted. Every item accepted

for the association by members must be covered by a fully

completed form. Details of this aspect of our collection are

covered on page 3. The matter was discussed by the national

committee and the Eastern region Secretary has been advised

of relative factors which were unclear at their recent meeting.

The matter has now been clarified.

From the committee rooms

SOME TOPICS DISCUSSED AT RECENT NATIONAL

AND REGIONAL COMMITTEE MEETINGS

INSURANCE COVER

efining and separating the responsibilities of the national

association and the regional branches was the first step in

determining their exposure to risks for which insurance cover

was deemed advisable. This included liability of elected office

bearers. With these identified, National Committeeman John

Fuhrmann was delegated to investigate our existing insurance

arrangements and make recommendations on how we should

proceed in the future.

QUESTIONNAIRE

ick Collingridge presented a draft questionnaire at the ER

meeting intended to identify existing members’ areas of

specific interest. As it is intended to seek this information on a

redesigned application form and obtain the member’s consent

to publicly display this information, this initiative will dovetail

into future plans and could be adopted nationally.

MEMBER PRIVACY

esponding to requests from some members that we

publish a list of all members with their contact details and

areas of interest, the National Committee referred to the

Privacy Act which covers such situations. All members have a

right to inspect the membership registers held by the Secretary,

but not to contact and other personal information on file. To

address the valid concern of members wishing to network with

others of a similar interest, new membership applications and

renewal forms are being prepared which include a section for a

member to indicate if he/she wants these details made public.

AUSTRALIAN MEDIA MUSEUM

here was discussion at the ER meeting on the ownership

and use of the AMM registered business name. Following

receipt of the minutes by the national committee, it was

apparent that wrong assumptions had been made and the

correct information subsequently conveyed to the ER

secretary. This will be explained at the next meeting and is

also covered in the article on the front page.

PRACTICAL AND LEGAL

oncentrating on legal and admin matters to the detriment

of addressing pressing practical matters such as storage

for the crane and the increasing amount of donated items was

questioned. It was decided that ER Secretary John Lanser and

visiting Southern region member John Flanagan be delegated

to look at these questions while other members worked on the

storage problem. Subsequently many of the perceived admin

impediments have been addressed during discussions between

John and the national president. A report on the outcome is

expected to be given to members at the next ER meeting.

NEW BANK ACCOUNT DELAYS

he national Treasurer has been frustrated with the delays

in opening new bank accounts for the Eastern and

Southern region branches. This has been due to the bank

requiring our ASIC issued ARBN which was recently issued.

However due to an anomaly with the ARBN and the ATO

issued ABN, clarification is being sought from those two

federal entities in order that these and other national initiatives

can proceed with confidence. We are still waiting on their

determination.

CONSTITUTIONAL REVIEW TEAM

urther to the article on page 11 requesting member

feedback on our Constitution, the national Committee at a

meeting on December 8 th appointed a special Constitution

review team to collate input on recommended changes to both

the national and regional documents. The team consists of

John Lanser (Sec/Treas. Eastern region), Peter Foyster

(National Secretary) and John Fuhrmann (Western region) as

coordinator.

CONTAINER PURCHASE

he WR committee agreed to purchase two more insulated

shipping containers at a cost of $5000 to house the

increasing amount of locally donated items. This was

additional to the 40’ container containing the Allan Jones

collection of cinema gear and memorabilia going back to the

silent movie era, and the other unit housing mainly video

equipment including the Ampex videodisc machine and similar

unique obsolete gear.

MOSAIC TRAINING COURSE

ourses to train members of community museums in the

operation of the Mosaic Collections Cataloguing system

have been scheduled for 2012. This versatile system, designed

for community based museums, is now in use at several

hundred locations around Australia. The West Australian

course is being held in February. In recent years several of our

members have attended these courses, some of which were

funded by government grants. National registrar Ross

McDonald is currently the main user of the system, for which

our resident IT guru Peter Foyster has designed a system

where all regional Registrars and curators will eventually be

able to access the database via the internet. The February

course will be attended by our Film Librarian Keith Rutherford

who will be available to assist Ross as input and other

demands on the system increase.

TRANSFER OF FUNDS

he WR Treasurer reported the anticipated transfer of a

major portion of the funds in the previously jointly

operated national/Western region account. It was felt that as

these funds were generated by members based in the Western

region, the majority should be transferred into its new account,

while leaving a third in the national account to permit it to

assist other regional branches as they were became established.

SOUTHERN REGION ACTIVITY

part from the visit to the Lunar Drive-in as reported on

page 10, the national committee is not aware of any other

event or meeting arranged by the interim committee since the

general meeting at Lemac in August. It is hoped this situation

will be remedied when a permanent committee is elected and

begin moving the branch forward.

Page 18